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Purpose of Position:       

Facilitate and maintain any departmental paperwork required to ensure the proper operation and tracking of the Facilities Departments, facility inspections, work orders, and vendor invoicing. Assist Facilities Management to coordinate projects, inspections, schedules, and memos.

Education/Experience:

•  High school diploma or equivalent is required, unless otherwise waived by Human Resources Management.
•  Two (2) years of clerical experience in a high-volume office environment required.
• Experience with Word, Excel, PowerPoint oriented software, and be computer literate.
•  Must have good verbal and written communication skills, the

Job Responsibilities and Duties:

•  Responsible for organizing and filing all documents associated with facility capital projects, maintenance, and facility inspections including but not limited to: contracts, submittals, RFI’s, change orders, and close out documents.
•  Maintain budget binders, electronic files, and complete monthly project updates reports for the Director of Facilities.
•  Assist in the tracking of the repair and maintenance logs, issue and track PO’s, as required.
• Sort, pick up and distribute departmental mail.
•  Perform daily payroll recording, and verify hours, requests for time off, and all call-ins.
• Responsible for picking up checks and turning in check logs in a timely fashion.
• Track departmental attendance, tardiness, and inform supervisors of the need for documentation as needed.
• Verify PBX has documented attendance or tardiness.
•  Maintain stock level of office supplies and standard forms.
•  Maintain knowledge of current Facilities operations protocol, building code, and Policies and Procedures. Additional Responsibilities:
• Perform other duties as assigned.